Regulations of Faculty Members

Regulations of the Faculty Members at the American University in Madaba

No. (1) for the year 2024

 

Issued pursuant to Article (58) of the Bylaws of the Faculty Members at American University in Madaba No. (1) for the year 2022

Article (1):

1. These regulations shall be referred to as "Regulations for the Faculty Members at the American University in Madaba No. (1) for the year 2024", and shall come into effect starting from the Spring Semester of the academic year 2023-2024.

2. The provisions of Regulations for Faculty Members No. (1) for the year 2021 shall remain in effect, in addition to these regulations, concerning the promotion and transfer of faculty members until the beginning of the Fall Semester of the academic year 2024-2025.

Article (2): 

The following terms shall have the meanings assigned to them below wherever they appear in these regulations, unless the context indicates otherwise:

University: The American University of Madaba

 Council: The University Deans' Council 

President: The University President 

Faculty: Any Faculty of the University 

Dean: The Dean of the Faculty 

Department: The academic department within the Faculty

Bylaw: The Bylaw of the Faculty Members at the university (1) for the year 2022

Article (3): 

1. The Council shall establish a committee called the Appointment and Promotion Committee, which shall exercise the powers related to the affairs of faculty members in accordance with the provisions of these regulations. 

2. The committee shall consist of three members holding the rank of professor. 

3. The committee may consist of five members, provided that the number holding the rank of professor is not less than three, while the remaining members may hold the rank of associate professor.

 

Appointment

 

Article (4):

Taking into concideration the conditions stated in Article (5) of the regulations, it is required for anyone appointed as a faculty member to:

1. Have a GPA not less than (Good) in the undergraduate degree, except in special cases evaluated by the council based on the recommendation of the committee.

2. Have their degrees equivalency processed by the Ministry of Higher Education and Scientific Research.

3. The council may impose any other conditions it deems necessary to assess the suitability of the candidate for appointment and their ability to perform academic work.

 

Article (5):

1. It is permissible to consider, in appointing a faculty member, the rank they held at any other recognized university, provided that they obtained their rank according to the appointment and promotion criteria of the university at the time of their appointment in accordance with the provisions of the Bylaw.

2. Seniority in rank and salary shall be calculated in accordance with the provisions of Article (13) of the Bylaw.

3. Taking into concideration the provisions of paragraph (a) of this Article, the council shall decide, based on the recommendation of the committee, whether the scientific production of the applicant qualifies them for appointment to the rank applied for at the university.

 

Article (6):

No vote shall be cast on the appointment of a faculty member at the university except by faculty members who hold a rank equivalent to or higher than the rank required for the position.

Article (7):

1. ‌Faculty members are appointed and recruited according to the procedures established by the university.

2. ‌The Head of the department submits the department council’s recommendation regarding the appointment request to the dean within a period not exceeding three weeks from the date of referral of the request to him.

3. ‌The Dean submits shall submit the recommendation from the faculty councils requesting the appointment within a period not exceeding two weeks for a decision to be made.

Article (8):

1. ‌The appointee shall commence work directly from the date specified in the Council's appointment decision.

2. The President may approve the commencement of work by the appointee before the date specified in the appointment decision if circumstances require, and in this case, their work during that period shall be compensated at a remuneration determined by the President.

3. The Council may, for reasons it deems appropriate and upon the recommendation of the department and faculty, approve a deferment of commencement not exceeding one academic semester.

4. The Council of Deans shall decide on requests for deferment of commencement if the request exceeds one academic semester.

5. The appointee for teaching duties shall inform their department chair in writing of the commencement of work, and the department chair shall inform the dean in writing of the commencement or non-commencement within one week at most, and the dean shall inform the president within ten days at most.

 

Article (9):

It is a requirement for appointing an “Assistant Professor” at the university that they meet the conditions specified in the regulations and the Bylaw for appointment, and that they submit their resignation from their current position at the university.

 Appointment of Full-Time Lecturers

 

Article (10):

1. The President, based on the recommendation of both the Department Council and the Faculty Council agreeing to contract with qualified full-time lecturers to teach the courses they will be assigned to teach.

2. Those appointed as full-time lecturers at the university must meet the conditions for appointment outlined in Article (5) of the Bylaw and Article (4) of these Regulations.

3. The vote on the recommendation for the appointment of the full-time lecturer shall be according to the academic rank they would have obtained if appointed as a faculty member.

4. Despite what is stated in paragraph (B) of this article, and in special cases as determined by the President, it may be permissible to appoint full-time lecturers for the purpose of teaching and research in the faculties and scientific centers of the university, capable of doing so, without considering the academic degrees they hold.

5. Full-time lecturers are appointed under contracts that specify the terms of employment, salary, and any other agreed-upon conditions.

6. The returnee from scholarship, upon obtaining a master's degree, shall be appointed as a full-time lecturer after obtaining the original certificate for which he was sent, provided it is accredited by the relevant authority.

7. It may be permissible to appoint the returnee from scholarship, upon obtaining a doctoral degree or its equivalent, as a full-time lecturer until he obtains the original certificate for which he was sent and accredits it from the competent authorities.

8. In all cases, it is required that the conditions of appointment specified in Article (5) of the regulations apply to the returnee from scholarship, and his service as a full-time lecturer is counted as service at the university for promotion and fulfillment of his obligation.

9. Full-time lecturers are treated equally to their counterparts in the faculty in terms of rank, to the extent that it does not conflict with the provisions of the contracts binding them to the university.

Appointment of Full-Time Lecturers in Faculty Membership

Article (11):             

1. A full-time lecturer returning from a scholarship program:

 

1. The appointment of a returning scholar from a scholarship program who holds a master's degree and is working as Full-Time Lecturer, “Instructor” at the university shall be considered after he has worked for a period of three years in teaching and has published at least one research paper in which he is as a main researcher.

2. A returning scholar from a scholarship program who holds a doctorate or its equivalent and is appointed as a temporary full-time lecturer until he obtains the original degree for which he was sent and it is accredited by the relevant authorities shall be appointed as an "Assistant Professor". Scholars returning from the university are exempt from the requirement of publication or artistic works.

 

2. A full-time lecturer not returning from a scholarship program:

1. Consideration for the appointment of a full-time lecturer holding a master's degree as an " Instructor " at the university shall be made after:

1. Having worked for a period of three years in teaching and published at least one research paper in which he is the main researcher.

2. Taking into account, when appointing the full-time lecturer as “Instructor “in the academic department that the ratio of Instructors in the department does not exceed what is stipulated in the accreditation standards.

3. In all cases, his evaluation in the department head's report and the dean's report should not be less than good.

 

2. Consideration for the appointment of a full-time lecturer holding a doctorate or its equivalent not returning from a scholarship program as an "Assistant Professor" at the university shall be made if:

1. The appointment conditions stipulated in the bylaw and the regulations are met.

2. He resigns from his position as a full-time lecturer at the university.

3. At least one year has elapsed since his contract as a full-time lecturer.

4. He has published an accredited scientific research paper during his service at the university.

5. His evaluation in the department head's report and the dean's report is not less than good.

 

3. It is permissible to count towards the service period, or a portion thereof, for a full-time lecturer who holds a Ph.D. and is appointed as a faculty member. It is also permissible to consider his published research, or a portion thereof, for promotion purposes, while he is a full-time lecturer at the university or at another university.

 

Appointment of Practitioner Professor

 

Article (12):                         

Taking into account the conditions stipulated in Article (8) of the Bylaw, the conditions for appointing a practitioner professor are as follows:

1. To have carried out distinguished work leading to tangible academic progress, or to have achieved an invention, innovation, or development in their field, or to have accomplished distinguished professional or creative achievements.

2. To be capable of teaching the courses assigned to them through practical application, with preference given to those holding certificates or professional licenses related to the relevant specialization.

3. The appointment shall be made under an annual contract renewable with the agreement of both parties.

Article (13):

A practitioner professor is appointed with a full teaching load of (12) credit hours, provided that the majority of their practical experience years are linked to the industrial sector and within the specialization relevant to the academic department concerned. They must be capable of teaching the assigned courses through practical application and according to at least one of the following conditions:

1. To be affiliated with the relevant industrial sector and to maintain continuity of affiliation with the sector.

2. To have worked in advanced administrative positions.

3. To have worked in institutions with an impact on the professional industrial sector.

4. Holding certificates or professional licenses related to the relevant specialization is preferred.

 

Article (14):

For the purpose of appointing a practitioner professor, practical experiences mentioned in Article (8) of the Bylaw, exceeding (10) years, are calculated with an annual increase of one year for each additional year of experience, up to a maximum of four years within the same category. A practitioner professor may be appointed in category (A) if their years of experience exceed (14) years for the purpose of rank and salary calculation.

 

Article (15):

A practitioner professor may be transferred from category (B) to category (A) within the same rank, based on recommendation from the department council and the faculty council, and by decision of the council, provided the following conditions are met:

1. They must have seniority in the category of not less than four years.

2. They must have developed tangible university relations with industrial, professional, and various production sectors.

3. They must have contributed to the university's service through practical or moral development.

4. Their evaluation in any paragraph of the department head's report and the dean's report should not be less than satisfactory. Their evaluation should be conducted by a specialized committee comprising reputable practitioner’s peers in experience and competence in the local market, formed by the faculty council upon the recommendation of the concerned department head, with a positive outcome.

 

Article (16):

Contracts of faculty members are renewed by decision of the council, based on recommendation from the faculty council and the department council, in light of approved evaluation forms for faculty members, filled out by the department head and the dean, regardless of academic rank. Faculty members are required to fill out a specific form expressing their desire for contract renewal or non-renewal before the end of the third week of April each year.

 

Transfer

 

Article (17):                                                   

 

1. Considering the provisions of Article (16) of the Bylaw, a faculty member can be transferred from category (B) to category (A) within the same rank based on the following:

 

1. Faculty members holding the rank of Assistant Professor or Associate Professor:

1. They must have seniority in the rank of not less than four years, including two years of actual service at the university.

2. They must have completed, during their service in the category from which they are being transferred, two published scientific research papers in first-tier journals or one research paper in a first-tier journal and a creative work, with the faculty member being the principal investigator in one of them, and the university's name being mentioned.

3. Their evaluation in any paragraph of the department head's report and the dean's report should not be less than good.

 

2.   Faculty members holding the rank of Lecturer or Assistant Lecturer:

1. They must have seniority in the rank of not less than seven years, including two years of actual service at the university.

2. They must have published, during their service in the category from which they are being transferred, one research paper in a first or second-tier journal or a creative work, with the faculty member being the main researcher, and the university's name being mentioned.

3. Their evaluation in any paragraph of the department head's report and the dean's report should not be less than good.

 

2. The procedures for submitting a transfer request include the following:

1. The transfer request from one category to another within the same rank is submitted to the department head, accompanied by original copies of all scholarly productions, for presentation to the department council for their opinion. The department head forwards the department council's opinion to the dean of the faculty for presentation to the faculty council to express their opinion. The dean of the faculty then submits the request to the council to complete the transfer procedures.

 

2. Transfer procedures follow those related to promotion, except for external evaluation of scholarly production.

 

3. The decision to transfer from one category to another within the same rank becomes effective from the date of the council's decision.

 

4. If the council decides not to transfer a faculty member from one category to another within the same rank, the council shall specify the reason for refusal and the period that must elapse before reapplying. The new application shall follow the procedures outlined in these regulations and shall be submitted no sooner than six months after being notified of the council's decision.

 

5. Unpaid leave granted to a faculty member for the purpose of transfer from one category to another within the same rank shall not be counted.

 

Performance Evaluation

 

Article (18):                                 

1. Faculty members' performance at the university shall be evaluated annually to enhance academic and administrative performance as stipulated in the regulations, Bylaws, and job description of faculty members. The evaluation aims to elevate teaching proficiency at the university to improve the quality of education outcomes, according to approved performance evaluation models.

2. Each faculty member shall submit an annual self-assessment report to the department head before the start of the first semester of the following academic year. The report shall encompass all achievements, activities, contributions, and research published or accepted for publication in the previous academic year, using a specific template designed for this purpose. The report shall be based on a coherent action plan aligned with the job description, including specific, measurable, achievable, relevant, and time-bound goals and activities.

 

3. Faculty members' performance at the university shall be evaluated through:

1. Student evaluations of faculty members.

2. Evaluations by the dean and department head of faculty members.

 

4. Considering the provisions of Article (25) of the Bylaw, the following criteria shall be adopted in the performance evaluation model:

1. Teaching and academic guidance and administrative work.

2. Scientific research.

3. University service.

4. Training, service, and activities in the department, college, university, and community, including relationships with industrial entities and production sectors.

5. Relationships with students, colleagues in the department and college, and university staff.

6. Any other assigned tasks.

 

Article (19): Student Evaluation of Faculty Members (Allocated 30%)

1. The university undertakes a comprehensive feedback process from students regarding the performance of faculty members and the course through filling out an electronic or paper form as a requirement for obtaining the course grade during the fourteenth week after the end of the first, second, or summer semester, and before the final results is announced. The student's identity should remain confidential, and all information provided in the form is considered confidential.

2. The results of student evaluations are sent to the Dean of the faculty, who in turn forwards them to the Head of the Department for discussion in the Department Council and the preparation of a report for the Dean of the faculty.

 

Article (20): Evaluation of the Dean and Department Chair for Faculty Members (Allocated 70%)

1. The Dean of the faculty and the Department Chair annually evaluate the performance of faculty members objectively and fairly based on the observations collected and recorded by the end of April of each academic year.

2. The evaluation is discussed with the faculty member being assessed, and both parties sign the evaluation form as acknowledgment of having read it. Faculty members have the right to add any comments in the designated space on the form, and all parties involved must sign.

3. The Department Chair and the Dean of the faculty jointly submit a performance report (regardless of academic rank) for the faculty member applying for promotion according to the specific template prepared for this purpose, ensuring that the overall assessment in any report is no less than good.

4. The Dean, based on the evaluation results, submits recommendations to the University President for presentation to the Dean's Council along with all attachments.

5. The Dean of the Faculty and the Department Chair are evaluated by their direct supervisors.

6. Full-tim lecturers are evaluated using the same method applied to faculty members

Article (21):

The Dean's Council evaluates the work of faculty members, their academic activities, teaching methods, and scientific research, and takes appropriate decisions regarding them. Faculty members are provided with feedback and final decisions to strengthen their strengths or address weaknesses and evaluate them.

 

Promotion

 

Article (22):                                         

1. The following terms shall have the meanings assigned to them below unless the context indicates otherwise.

 

2. The Scientific Research Council regularly monitors classified journals and has the authority to recommend to the council the cancellation or accreditation of any journals if there are justifiable reasons to do so.

 

3. National journals issued by the Ministry of Higher Education and Scientific Research and (the Scientific Research Fund) are considered accredited journals, and their classification is determined according to the conditions specified in clause (1) of this article.

 

Article (23):

The following principles are adopted in accepting scientific research and creative production for transfer or promotion:

1. The following scientific production may be accepted without the need for initial evaluation:

1. Research published or accepted for publication in first or second-tier journals.

2. Research derived from doctoral theses supervised by the applicant for promotion and published or accepted for publication in first or second-tier journals, provided that the student's name appears on them.

3. Research published in peer-reviewed international specialized conferences.

4. Reports on case studies, legal, financial, administrative, engineering, medical consultations, short articles, and scientific notes, comprehensive technical reviews published or accepted for publication in a first or second-tier scientific journal.

5. Internationally or locally registered patents.

6. Previously peer-reviewed books published by international publishing houses.

7. A chapter in a peer-reviewed specialized book published by international publishing houses.

8. Creative production (executed or non-executed) that has achieved one of the top three positions, or creative production awarded internationally, or first place in a local competition, provided that the applicant attaches a certified document demonstrating their role in this work.

2. The following scientific production is accepted after evaluation by the Dean of Scientific Research and upon recommendation from the Scientific Research Committees at the department and college levels if:

1. A book authored, translated, or edited in the field of specialization, published by a local publishing house.

2. A chapter in a book published in the field of specialization by a local publishing house.

3. Other creative works not mentioned in clause (A), provided that they are within the academic or research faculty member's area of specialization.

3. The student is considered the primary researcher in the published research derived from their doctoral thesis, regardless of the order of their name on the research.

4. The book must contain no fewer than 50,000 words and is evaluated using a specific template.

5. All accepted works for promotion purposes are based on preliminary evaluation, provided that the average rating of the reviewers is not less than 70%. A book is considered outstanding if the average rating of the reviewers is 85% or higher.

6.  In case of significant disparity (exceeding 30%) between the reviewers' ratings, a third reviewer is sought, and the closest average rating among the reviewers is used to calculate the overall rating. In this case, the book is not considered outstanding regardless of the evaluation score.

Article (24):

One work of each type of the following scientific production may be accepted:

1. Research published in proceedings of peer-reviewed specialized international conferences, provided that they have been accepted based on a full paper.

2. Case reports, short articles, scientific notes, or comprehensive scientific reviews published or accepted for publication in first or second-tier journals.

3. Registered patents in the applicant's field of specialization.

4. Chapters in internationally recognized publishing houses (does not require evaluation) or in local publishing houses (requires evaluation).

5. Authored, translated, or edited books published, containing original scientific effort in the field of specialization or specialized studies (monographs), after evaluation according to Article (23) of these instructions.

6. Research published in accredited national journals supported by the Scientific Research Fund.

Article (25):

1. The following general conditions must be met for the promotion of a faculty member from one rank to a higher rank:

1. The faculty member must have at least four years of seniority in the rank from which they are being promoted.

2. The faculty member must have served for a period of no less than one year and six months in the rank in which they were appointed at the university as active service, provided that academic service in a recognized university is credited to them.

3. The faculty member must be successful in their teaching.

4. The faculty member must be successful in their university work relationships.

5. The faculty member must be active in serving the community.

6. The faculty member must have published or had accepted for publication, while holding the rank from which they are being promoted, scientifically valuable production that has contributed to the advancement of knowledge in their field of specialization.

7. The faculty member must have actually published production during their service at the university equivalent to at least 50% of the required scientific production for promotion.

8. Sixty percent (60%) of the faculty member's scientific production submitted for promotion must be in their academic or teaching specialization.

 

2. The promotion file for a faculty member consists of three components:

1. Scientific production, allocated 60% of the total evaluation.

2. Teaching, allocated 25% of the total evaluation.

3. Community service, allocated 15% of the total evaluation.

 

3. For the promotion of a faculty member, obtaining a minimum of 80% is required in each component of the three components mentioned in clause A of this article, with at least 60% allocated to scientific production.

 

Article (26):

1. A faculty member may apply for promotion to a higher rank six months before completing the legal period required in the current rank for promotion to the higher rank if the other legal conditions required for promotion are met.

2. If the promotion procedures are completed before the expiration of the legal period for the rank, the promotion eligibility date is considered to be the date on which the required legal period expires.

3. The promotion date for the purpose of calculating the higher rank is either the date of expiration of the legal period or the date the council approves the promotion procedures.

4. The promotion date for the purpose of calculating the salary is the date the council approves the promotion.

Article (27):

For the promotion of a faculty member from the rank of Assistant Professor to the rank of Associate Professor, the following conditions must be met:

1. With consideration to Article (25/A/2), the faculty member must have served for a minimum of four years in the rank of Assistant Professor, with the actual university service period not less than three years.

2. Fulfillment of the minimum required scientific production for promotion, consisting of at least five pieces of scientific production, including:

1. Three research papers in first-tier journals.

2. Three published research papers.

3. Three research papers in first-tier journals, with the applicant as the main researcher in at least two of them.

4. Three research papers during their service at the university, with the university's name appearing on at least two of them in first-tier journals.

5. Three research papers in the applicant's academic, teaching, or research specialization.

6. The maximum number of papers submitted and published in one journal should not exceed two.

 

3. Fulfillment of the minimum required scientific production for promotion in technical disciplines (arts, design, and architecture), consisting of at least five pieces of scientific or creative production, including:

1. Two papers in first-tier journals.

2. Three pieces of production, with the applicant as the main researcher or designer in at least two of them, both in first-tier category.

3. Three published research papers or works.

4. Three research papers during their service at the university, with the university's name appearing on at least two of them in first-tier journals.

5. Three pieces of scientific or creative production in the applicant's academic, teaching, or research specialization.

6. The maximum number of papers submitted and published in one journal should not exceed two.

 

4. The faculty member must have received financial support for at least one scientific research, artistic, architectural, or planning project during their service at the university while holding the rank of Assistant Professor either from within or outside the university.

E. The faculty member's rating in any section of the performance report should not be lower than "Good".

Article (28):

For the promotion of a faculty member from the rank of Associate Professor to the rank of Professor, the following conditions must be met:

1. With consideration to Article (25/A/2), the faculty member must have served for a minimum of four years in the rank of Associate Professor, with the actual university service period not less than three years.

2.  Fulfillment of the minimum required scientific production for promotion, consisting of at least eight pieces of scientific production, including:

1. Five research papers in first-tier journals.

2. Five published research papers.

3. Five research papers with the applicant as the main researcher, with at least four of them in first-tier journals.

4. Four research papers during their service at the university, with the university's name appearing on at least three of them in first-tier journals.

5. Five research papers in the applicant's academic, teaching, or research specialization.

6. The maximum number of papers submitted and published in one journal should not exceed two

 

3. For applicants for promotion in artistic disciplines (arts, design, and architecture), fulfillment of the minimum required scientific production, consisting of at least eight pieces of scientific or creative production, including:

1. Three research papers in first-tier journals.

2. Four pieces of scientific or creative production, with the applicant as the main researcher or designer, with at least three of them in first-tier journals.

3. Five published research papers or works.

4. Five pieces of scientific or creative production during their service at the university, with the university's name appearing on at least four of them in first-tier journals.

5. Five pieces of scientific or creative production in the applicant's academic, teaching, or research specialization.

6. The maximum number of papers submitted and published in one journal should not exceed two.

4. The applicant must have supervised or be supervising graduate students if there is a graduate program in their department, provided that the program has been established for at least three years

5. The scientific production submitted by the applicant must have been published, accepted for publication, or prepared after the decision of the Faculty Council to proceed with their previous promotion procedures.

6. The applicant must have received financial support for at least one scientific or artistic project during their service at the university while holding the rank of Associate Professor, either from within or outside the university.

7. The applicant's evaluation in any section of the performance report must not be lower than "good."

Article (29):

A globally registered patent shall be treated similarly to a published research paper in a first-tier journal, provided that it is in the applicant's field of specialization.

 

Article (30):

1. The administrative task assigned to a faculty member while holding a rank shall be considered a community service.

2. The applicant is not permitted to include in their research or artistic works any of the research or works that have previously been counted for them in a prior promotion, or for which they have obtained a scientific degree or academic rank, or those conducted while holding a lower rank, unless they have been published or accepted for publication after the Council's decision to proceed with the previous promotion procedures.

Article (31):

The scientific output produced by a faculty member during their leave, secondment, or delegation is considered acceptable for promotion purposes, provided that the name of the university appears on it

 

 Promotion Procedures

 

Article (32):                                        

1. The promotion file shall be submitted to the head of the concerned department in one hard copy and one electronic copy, including the scientific output, for presentation to the department council to make the appropriate recommendation. The department head shall forward the department council's recommendation to the dean of the faculty within a maximum of three weeks. The dean of the college shall present the request to the college council within a maximum of three weeks to make the appropriate recommendation, and then submit it to the president within one week at most to complete the promotion procedures. The promotion file shall include the following:

 

1. Recommendation of the department council and endorsement of the faculty council.

2. Promotion form filled out according to the standards.

3. Curriculum vitae.

4. Attachments indicating acceptance for publication of unpublished works.

5. Copy of the job service statement from human resources.

6. Copy of the master's thesis (if available) and doctoral dissertation for the applicant.

7. Electronic copy of the promotion request.

 

2. Considering the provisions of paragraph (A) of this article, it is not permissible to exceed the maximum period granted to the department or the faculty in making the appropriate recommendation.

 

3. In all cases, if the department council or the faculty council is unable to make the appropriate recommendation within the specified period without acceptable reasons, the president shall appoint a committee consisting of members from the department and the college, chaired by the president or their deputy, to review the promotion request and submit its recommendations to the committee for making the appropriate decision within a period not exceeding three weeks from the date of formation of this committee.

 

4. The dean of the faculty and the head of the department concerned shall propose a list containing the names and addresses of at least thirty specialists for evaluating the scientific output. This list shall be treated with complete confidentiality, and the council may amend the list by adding or removing names. The following criteria shall be considered in the selection of reviewers:

1. Holding the professorial rank and being from outside Jordan.

2. Not being from the same university where the applicant graduated.

3. Not having collaborated with the applicant on any research projects.

4. Having no academic or personal relationship with the applicant.

5. Being from universities of high academic standing, within the top 500 universities according to the Shanghai or QS ranking.

6. Being from diverse countries and universities.

7. The number of reviewers from a single university shall not exceed one, and from a single country shall not exceed two.

8. Their addresses and contact information must be specific and accurate.

9. They must be proficient in the language(s) in which the research was conducted.

 

5. If the number of faculty members in the department holding a rank equivalent to the promotion rank or higher is less than three, the department head shall submit the request directly to the dean of the faculty for presentation to the faculty council, with the attendance of faculty members in the department holding the same or higher rank. If there are faculty members in the council from a lower rank, they have the right to participate in the discussion without voting on it.

 

6. Taking into account the provisions of paragraph (C) of this article, if the number of faculty members in the faculty council within a rank equivalent to the promotion rank or higher is less than three, the request shall be forwarded to the president to form a committee chaired by a deputy or assistant to the president who is competent to study the request and make the appropriate recommendation, and present it to the committee.

 

7. In all cases, voting on the promotion shall not be conducted, whether by the department council, faculty council, or the council of deans, except by faculty members who hold a rank equivalent to or higher than the promotion rank.

 

Article (33):

1. The committee shall review the promotion request of the faculty member, their scientific output, the names of the reviewers, the recommendations of both the department and the faculty councils, and any disciplinary penalties related to them, if any, in order to make a recommendation to the council of deans to proceed with or reject the promotion procedures, in accordance with the conditions stipulated in the Bylaw and applicable regulations. 

2. The faculty member shall be notified in writing of the completion of the formal requirements for promotion based on the decision of the council of deans.

Article (34):

1. The scientific output shall be sent to three reviewers along with a summary of the applicant's scientific curriculum vitae and the proposed rank. Reviewers shall be requested to submit their reports within a maximum of two months from the date of receiving the scientific output. The report shall include an assessment of each output on a scale ranging from one to five as follows:

• Weak (1) grade

• Acceptable (2) grades

• Good (3) grades

• Very good (4) grades

• Excellent (5) grades

 

2. A faculty member shall not be promoted to the rank of "Associate Professor" if their assessment in two of the reviewers' reports is less than three grades.

3.  In case of two positive reports and one negative report (less than 3) on the scientific output of the candidate for promotion to the rank of "Professor," the council may send this output to a fourth reviewer. If the assessment of the fourth reviewer is negative, the promotion shall be denied.

4. A faculty member shall not be promoted to a higher rank if the average assessment of the three reviewers is less than "Good" (three grades).

 

Article (35):

After receiving the reviewers' reports, the council shall consider the promotion request from its various aspects. The council may, after eight months from the date of its decision to proceed with the promotion process, review the promotion request regardless of the number of reports received for promotion (after receiving at least two reports), or defer its consideration for a specified period determined by the council.

Article (36):

1. The council shall decide on the promotion or non-promotion of the faculty member through a secret ballot.

2. If the council decides not to promote, it shall determine the period that must elapse before a new application can be submitted, provided that the period is not less than six months from the date of the decision. In this case, the faculty member must add new scientific output, the number and type of which shall be determined by the council. The submission of the new promotion request shall be in accordance with the procedures outlined in these regulations.

Article (37):

A faculty member who has been issued a "warning" penalty may not apply for transfer or promotion until one year has passed from the date of the warning.

Article (38):

The applicant for transfer or promotion has the right to withdraw their application before the council reviews it.

 

Academic Load

 

Article (39):                                   

1. Academic Load include the following:

• Theoretical lectures.

• Laboratories and practical and applied materials (workshops, ceremonies, and studios).

• Supervising graduation projects.

• Supervising student field training.

• Supervising university theses and graduate students for one academic semester, up to the maximum limit specified in the instructions for granting a master's degree at the university.

• Scientific research.

• Any other responsibilities assigned by the university president.

 

2. The maximum teaching load per semester (Fall/Spring) shall be as follows:

• Professor: 9 credit hours

• Associate Professor/Assistant Professor: 12 credit hours

• Lecturer/Assistant Lecturer: 15 credit hours

• Practitioner Professor: 12 credit hours

 

3. The president has the authority to reduce the teaching loads specified in paragraph (b) of this article for faculty members who hold administrative positions or are assigned tasks by them that require a reduction in their teaching load as follows:

1. Vice Presidents, Assistant Presidents, and Deans: Reduced by (6) credit hours.

2. Academic Department Chairs, Vice Deans, and Assistant Deans: Reduced by (3) credit hours.

3. If a faculty member is assigned more than one administrative task, only the larger teaching load reduction applies.

4. The president determines the extent of the teaching load reduction for cases not explicitly addressed.

 

4. The same applies to a full-time lecturer as applies to a faculty member if he was appointed according to his rank as a faculty member.

 

Article (40):

1. The Credit Hour:

1. For theoretical courses: It is the theoretical lecture for one hour per week for one semester as specified in the study plan.

2. For practical courses: It is the practical lecture for two hours per week for one semester as specified in the study plan.

3. For laboratories: The laboratory session is for three hours per week, with a minimum of two hours, for one semester as specified in the study plan.

 

2. The teaching load is calculated as follows:

1. For the theoretical course: The weekly communication hour is counted as one credit hour.

2. For the practical course: every two weekly communication hours are counted as one credit hour.

3. For laboratories: If the number of weekly communication hours is scheduled for three hours according to the study plan, the teaching load is calculated as one and a half credit hours. However, if the weekly communication hours are scheduled for two hours, the teaching load is calculated as one credit hour.

4. For practical course that have a theoretical part: The teaching load is equal to the approved hours for the course, provided that the weekly contact hours are as shown in the table.

 

3. Supervising graduate theses should not exceed (6) credit hours for professors and associate professors, and (3) credit hours for assistant professors. The number of supervised theses should not exceed (6) for professors and associate professors and (4) for assistant professors per semester.

4. Responsibilities for co-teaching courses are distributed among instructors based on the number of hours each teaches. Rewards are allocated accordingly.

5. Faculty members and full-time lecturers supervising graduation projects receive one credit hour load for every two projects, up to a maximum of four credit hours.

6. Supervising graduation projects in the Engineering Faculty is calculated as follows:

• A quarter hour per project for project (1).

• Half an hour per project for project (2). 

 

Up to a maximum of four credit hours.

 

10. Supervising graduation projects in the Architecture and Design Faculty is calculated as follows:

• Half an hour per project for project (1).

• One hour per project for project (2). 

 

Up to a maximum of four credit hours.

 

7. The teaching load for graduation projects supervision should not exceed four credit hours per faculty member or full-time lecturer.

8. For field training courses, faculty members receive one credit hour for every ten students enrolled.

 

Overtime Work

 

Article (41):                                    

1. Faculty members may be assigned additional teaching or supervisory duties by decision of the president upon recommendation from the department chair and approval from the dean of the faculty. The number of credited hours for additional teaching assigned to any faculty member shall not exceed six (6) credited hours within or outside the university during any academic semester.

2. Departments must ensure fair distribution of additional duties according to the areas of expertise, and faculty members and full-time lecturers may not be assigned overtime work until they have completed their assigned teaching loads.

3. It is not permissible to consider the reduction of teaching workload in exchange for administrative duties as part of the teaching workload for the purpose of calculating overtime compensation.

 

4. For the purpose of calculating overtime work in the Fall or Spring semester, the minimum number of registered students in courses and sections offered in the first and second semester shall be (15) students.

 

5. If the number of registered students in a course falls below the minimum threshold specified in item (4) of this article, the compensation for the teaching workload of that course shall be adjusted proportionally to the actual number of registered students compared to the minimum required number of students. In special and justified cases, the president may modify the method of calculating compensation according to the university's interests.

 

6.  Courses in the master's program are considered additional courses if the required teaching workload for a faculty member is already fulfilled, and overtime compensation for these courses is calculated regardless of the number of master's students. In special and justified cases, the president may modify the method of calculating compensation according to the university's interests.

 

7. The approved overtime work hours form (according to the prescribed template) shall be completed by the faculty member assigned to overtime work at the end of the academic semester. It shall be verified and signed by the relevant authorities in the university according to procedures. Overtime hours shall not be included for official holidays.

 

8. The Admissions and Registration Department shall verify the overtime work records in light of the teaching workload of the faculty member for the academic semester, according to the assignment decision. They shall be signed by the Director of the Admissions and Registration Department as an acknowledgment of their accuracy.

 

9. The deserved compensation for the faculty member assigned to additional teaching shall be disbursed after the verification of the related records, and in accordance with the prior assignment decision issued.

Article (42):

The rank of a faculty member is determined at the beginning of each academic semester for the purpose of disbursing overtime compensation.

 

Article (43):

No faculty member may engage in teaching outside the university without prior written approval from the university president.

 

Summer Semester

 

Article (44):                                               

1. The duration of the summer semester is eight academic weeks, including the examination period, as determined by the Dean's Council, which also decides on the academic calendar.

2. The summer semester is optional for both faculty members and students.

3. The courses to be offered in the summer semester must be determined at least eight weeks before the start of the semester.

4. The names of faculty members who will be assigned to teach during the summer semester must be determined at least four weeks before by the Admissions and Registration Department, in coordination with the relevant dean, and upon the decision of the Vice President or Assistant to the President for Academic Affairs, taking into account the university's interests.

5. Branching of courses offered in the summer semester is prohibited unless each branch meets the full capacity, except in special cases requiring it due to the nature of the courses, with the approval of the Vice President or Assistant to the President for Academic Affairs and the appointment of the dean.

 

Article (45):

1. For the purpose of calculating overtime work, the council determines the minimum number of registered students in the courses offered in the summer semester based on the dean's appointment and the department council's opinion.

2. If the number of registered students in a course falls below the minimum threshold specified in item (1) of this article, the compensation for the teaching workload of that course shall be adjusted proportionally to the actual number of registered students compared to the minimum required number of students. In special and justified cases, the president may modify the method of calculating compensation according to the university's interests.

3. The number of registered students in any course is determined after add /drop period.

4. When assigning a faculty member to teach in the summer semester, the period of leave they are entitled to shall be considered.

 

Annual Leave

 

Article (46):                                             

1. Annual leave for faculty members shall be as follows:

1. Eight weeks for administrative members of the faculty.

2. Eleven weeks for other faculty members.

 

2. If a faculty member works for one academic semester, they are entitled to annual leave of four weeks for administrative faculty members and five weeks for other faculty members.

 

3. Annual leave is distributed as follows:

1. Administrative faculty members' leave is determined by the president according to the nature of their work.

2. Other faculty members are granted a one-week leave from their annual leave between the first and second academic semesters upon request using the designated form submitted by the faculty member to the department chair and approved by the dean of the faculty. The remaining portion of their leave is to be taken between the end of the second semester and the beginning of the first semester of the following academic year. In both cases, annual leave cannot be accrued or divided.

 

4. A faculty member must indicate in their leave application the start and end dates of the leave, the location where they intend to spend their leave and their contact address during the leave. The leave application must be submitted before the end of the second semester.

 

5.  A faculty member shall not leave their duties before receiving electronic and/or written notification of approval for the leave except in cases of emergencies or urgent situations.

6. Leave begins on the final deadline for submitting final grades and ends on the day before work resumes according to the academic calendar.

 

7. Shortening, postponing, canceling, or interrupting leave after approval and notification to the faculty member is not permissible except for reasons necessitated by the interests of the work.

 

8. Any faculty member who does not return to work immediately after the end of their leave period shall have deductions made from their salary and allowances for the duration of their absence starting from the day following the end of their leave. If the duration of absence exceeds three consecutive weeks without a valid excuse acceptable to the council, the faculty member shall be considered as having lost their position as of the date of absence following the end of the leave.

 

9. It is the responsibility of the department chair to inform the dean in writing of any absence by a faculty member within two days of their absence. The dean shall then inform the university president in writing within a week, and the same procedures shall be followed upon the return of the faculty member to resume their duties.

 

10. If the service of a faculty member ends without dismissal or termination of employment, they shall be paid, after the end of their employment at the university, an amount equivalent to their total salary and allowances for the duration of the annual leave they were entitled to at the end of their service.

 

11. The president may assign a faculty member to work during their annual leave, whether in teaching, training, or supervising projects, based on a mandate from the dean of the faculty.

 

12. If a faculty member is assigned to teach during the summer semester, they shall take the remaining portion of their annual leave (two weeks) during the period between the end of the second academic semester and the beginning of the following academic year, provided that this leave does not conflict with teaching or graduation activities.

 

13. The rank of a faculty member at the beginning of the summer semester in which they are assigned is used to calculate their compensation, even if they are promoted either retroactively or after the start of the summer semester.

 

14. A faculty member is not entitled to any leave or financial compensation for teaching during the summer semester if their appointment begins at the start of this semester. In this case, they must work full-time during the summer semester unless special circumstances are determined by the president.

 

15. A faculty member who is assigned to work during the summer semester is not allowed to participate in any conference, workshop, or training course inside or outside the kingdom during the summer semester.

 

16. A faculty member who is assigned to multiple tasks simultaneously cannot combine multiple rewards, and in this case, they shall receive the higher reward.

 

Sick, Maternity, and Emergency Leaves for Faculty Members

 

Article (47):         

1. The dean may grant a faculty member sick leave of up to three days at a time without the need for a medical report, provided that the faculty member informs the department chair of their absence in writing as soon as possible, specifying the number of days, dates, and type of illness if possible.

2. The dean may grant a faculty member sick leave of up to one week based on a medical report approved by the university physician. If the duration of illness exceeds one week, the report must be presented to the university medical committee, which may recommend to the dean a sick leave of up to one month.

3. If the period of illness exceeds one month, the report shall be presented to the medical committee of the university, which may recommend to the university president to grant the faculty member sick leave for up to three months. If the duration exceeds that, sick leave shall be granted based on the recommendation of the accredited medical committee in the university and a decision from the dean's council.

4. In all cases, a faculty member must inform the department chair in writing about their illness. The department chair is responsible for scheduling a compensatory program for the lectures missed by the faculty member. The department chair must inform the dean in writing and submit the medical reports to them for forwarding to the university's Human Resources Department for necessary action according to these regulations.

5. If the total duration of scattered sick leaves exceeds thirty days during the academic year, the excess period of sick leave shall be deducted from the faculty member's annual leave. If the annual leave is exhausted, it shall be deducted from their salary.

 

Article (48):  

    A sick faculty member shall receive their salary and allowances for sick leave as follows:

1. Full salary with full allowances for the first four months of illness. 

2. Half salary with half allowances for the following two months of illness.

3. The sick faculty member shall be examined by a specialized medical authority (approved by the dean's council) after six months of illness. If it is determined that the illness is not expected to be cured within another two months, the faculty member shall receive a quarter of their salary with a quarter of the allowances. If the illness has not healed within eight months from the onset (according to the previous paragraphs of this article), their service shall be terminated by the appointing authority.

4. If the medical authority determines that a faculty member contracted an illness while performing their duties or as a result of them without negligence on their part, they shall be granted sick leave with full salary and allowances for the necessary period of recovery, not exceeding eight months. If they do not recover by the end of this period, their services shall be terminated by the appointing authority.

5. If a faculty member falls ill while on an official mission outside the kingdom, they must inform the university of their condition, and the university president shall grant them sick leave for a maximum of ten days based on a certificate from one physician. This leave can be extended for a maximum of one month based on certificates from two physicians, authenticated by official Jordanian authorities outside the kingdom if available.

6. If the illness referred to in paragraph (H) of this article requires further absence, approval from the university president based on a medical report from a hospital is required. In all cases, the university must be provided with medical reports as soon as possible after the illness for presentation and approval by the competent authority as stipulated in paragraph (G) of Article (1) of these regulations.

7. The financial obligations of the university arising from sick leaves for contracted faculty members and full-time lecturers shall cease upon the expiration of their contract period.

 

Article (49): 

1. A faculty member who is pregnant is entitled to maternity leave for ten consecutive weeks with full salary and allowances based on a certified medical report from the competent authority. 

2. Maternity leave may begin up to a maximum of four weeks before the expected date of delivery based on a medical report approved by the medical committee at the university. 

3. If the newborn is stillborn, maternity leave ends on the last day of the sixth week after delivery.

 

Article (50): 

1. The president may grant the dean emergency leave with full salary and allowances for a total of (7) seven days, combined or scattered, within the academic year if they have exhausted their annual leave. 

2. The dean may grant a faculty member emergency leave with full salary and allowances for a total of (7) seven days, combined or scattered, within the academic year if they have exhausted their annual leave.

 

Violations and Disciplinary Procedures

 

Article (51):                    

Taking into account the provisions of Article (42) of the Bylaw, in the event of a complaint against a faculty member or their commission of a disciplinary violation, the president shall form a three-member committee to investigate, chaired by a faculty member holding the same rank or higher than the accused faculty member. Following the investigation, the committee shall take action (recommendations) regarding the violation based on the investigation results, which may include dismissal of the complaint, retention of the complaint, imposition of disciplinary action, or referral to the disciplinary council.

 

Article (52): 

Faculty members, within the scope of their academic work, enjoy full freedom of thought, expression, publication, and exchange of opinion within the limits of the applicable laws and regulations, including but not limited to:

1. Freedom to conduct scientific research and pursue it to reach scientific results.

2. Freedom to publish research and present findings.

3. Freedom to obtain financial and moral support for scientific research.

4. Freedom to choose prescribed textbooks for courses.

5. Participation in discussions and voting on decisions within departments and colleges.

6. Participation in conferences and seminars both within and outside the university.

 

Article (53): 

The council shall decide on cases for which no provision is provided in these regulations.

 

Article (54): 

These regulations annul Faculty Regulations No. (1) for the year 2021 and its amendments, and all conflicting provisions contained in any previous instructions or decisions issued by the dean's council at the university or the president, except for previous contracts as of the date of issuance of these regulations, which shall remain in effect until their expiration.

 

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