Regulations No (17) of 2012
Regulations for Student Clubs
at the American University of Madaba
Issued on the Basis of Article “17-B-11” of the Law of Jordanian Universities
No. 20 of 2009 and its Amendments
Article 1 These regulations shall be named “Regulations for Student Clubs at the American University of Madaba of 2012.” They shall go into effect after they have been duly approved.
Article 2 The words and phrases below shall have, wherever they appear in these regulations, their specified meaning unless otherwise indicated in context:
University American University of Madaba
President President of the University
Deanship Deanship of Student Affairs
Dean Dean of Student Affairs
Clubs Student Clubs
Employee Faculty member or administrative staff at the University, excluding the workers appointed against a daily stipend
Student Regular student registered at the University
Article 3 Student clubs shall be established at the University under the supervision of the Deanship in accordance with the decisions issued by the President upon the recommendation of the Dean, and they shall take the University campus as their center.
Article 4 The Dean may, upon the approval of the President, establish clubs for students having interest in social activities or hobbies in sports, music, theater, arts, literature, chess, radio, and volunteer public services, among others, to support and develop student talent, ability, and creativity, and hobbies and activities on or off campus.
Article 5 Student clubs aim at achieving the following goals:
a) Encouraging volunteer, public service, and teamwork trends among university students
b) Developing and encouraging student talents and hobbies
c) Providing opportunities for university students to participate in activities commensurate with their interest, abilities, and readiness
d) Allowing non-Jordanian students to participate in student activities to shed light on their cultures, interests, and skills
e) Developing interest in aesthetic and appreciative aspects
f) Developing interest in cultural heritage and concern about local and global culture
g) Developing interest in local and global economy and in the labor market’s facts and needs
h) Developing interest in local and global social issues
Article 6 Student club activities shall not include political, sectarian, regional, tribal, factional, or racial activities.
Article 7 Student clubs shall practice their activities and try to achieve their goals through the following two bodies:
a) General Assembly
b) Administrative Board
Article 8 a) The General Assembly consists of all members of the club, provided their number does not go below ten.
b) The General Assembly shall have the following tasks:
1. Electing the Administrative Board from among its members
2. Discussing and approving the annual administrative and financial reports submitted by the Administrative Board
3. Approving the annual action plan
4. Casting a vote of no confidence in the Administrative Board, provided that this is decided by a two-third majority of the members
5. Active participation in the club activities through specialized committees
Article 9 The Administrative Board of each club shall consist of five to nine members to be elected by the General Assembly by secret ballot in the second half of October of each academic year in accordance with arrangements set up by the Deanship. The election shall be considered legal if at least 51% of active members cast their votes; if the legal quorum has not been achieved, the election is postponed for one week, in which case it would be considered legal regardless of quorum.
Article 10 Students who nominate themselves for the Administrative Board of any club shall meet the following conditions:
a) Their cumulative average shall not be less than 60%.
b) At least two semesters remain for their graduation from the University.
c) They shall have spent at least one semester at the University.
d) No disciplinary punishment of ‘warning’ or above shall have been inflicted on them.
Article 11 a) The Administrative Board shall, at its first meeting, elect from among its members a president, vice president, secretary, and treasurer by secret ballot. The other administrative responsibilities shall be distributed among its members by public ballot.
b) The Dean shall appoint a consultant from among the university faculty or staff for each club to supervise and direct the work of the Administrative Board, but with no right to vote.
Article 12 The Administrative Board of each club shall manage its administrative, financial, and organizational affairs. Included in its responsibilities are the following:
a) Taking necessary decisions and measures to achieve the goals of the club.
b) Forming committees from among the General Assembly for the different activities and supervising their work.
c) Submitting an annual action plan to the General Assembly for the intended activities and the budget needed for their execution.
d) Submitting the annual administrative and financial report to the General Assembly.
e) Executing decisions of the General Assembly.
f) Looking into applications to join the club and taking decisions concerning them. If any of those applications have been denied, the applicants shall have the right to appeal in writing to the Dean to revoke the Administrative Board’s decision within a week of the notification date.
g) Accepting the resignation of members.
h) Supervising meetings of the General Assembly.
i) Determining suitable means to achieve the objectives of the club.
j) Recommending the club membership fee to the Dean and methods of payment.
Article 13 The Administrative Board members shall be responsible for all tasks authorized to them by these regulations, each according to their specialization, and the club chair shall represent their club before the competent university authorities.
Article 14 Student Club Membership:
a) Active Members: Regular students enrolled at the University to obtain an academic degree and who have obtained the approval of the Administrative Board to their application to join the club, provided they commit themselves to practicing the activities of that club only.
b) Associate Members: Alumni who were active members of the club when they were students at the University and wish to continue participating in the club activities, enjoying all privileges of active members, and abiding by all their obligations.
c) Supporting Members: Alumni who wish to continue their membership in the club, and who are committed to paying the membership fee and to supporting the club in all possible ways, but with no right to vote or nominate themselves for the Administrative Board.
Article 15 Membership shall be cancelled in the following two cases:
a) Written resignation
b) Losing one of the membership conditions
Article 16 The duration of membership of the Administrative Board and all of its committees shall be one year, to be followed by new elections.
Article 17 The Administrative Board meetings shall be considered legal if more than half of its members are present, including the chair or their deputy. Their decisions shall be taken by the majority of the attendees’ votes; when there is a tie, the side on which the chair votes wins.
Article 18 Membership of the Administrative Board shall be cancelled if the member fails to attend three consecutive meetings or six non-consecutive meetings without an excuse acceptable to the Board.
Article 19 If an Administrative Board member’s position becomes vacant for any reason, it shall be filled by the student who came next in the number of votes obtained in the last election undertaken by the General Assembly. If this turned out to be unfeasible, the administrative board shall elect a student who meets the board membership criteria to fill the vacant position.
Article 20 The Administrative Board shall notify the Dean of their decisions as well as those of the General Assembly.
Article 21 The General Assembly shall convene once every year. It may, however, be called for extraordinary meetings by a decision from the Administrative Board or upon the request of more than half of the General Assembly members.
Article 22 The meeting of the General Assembly shall be considered legal if attended by more than half of its members. If a quorum has not been achieved, the meeting shall be postponed for one week, in which case it shall be considered legal regardless of the number of attendees.
Article 23 The decisions of the Administrative Board and the General Assembly shall be in line with the University policy, objectives, and interests, and with what is stipulated in Articles (4) and (5) of these regulations.
Article 24 The fiscal year of clubs shall begin at the beginning of the academic year and end at its end.
Article 25 The clubs’ money shall be deposited in their names in an account at the Finance Department at the University, and shall be withdrawn by the signatures of the Chairperson of the Administrative Board, Secretary, and Treasurer.
Article 26 The club’s money is spent by a decision issued by the Administrative Board at a legal meeting.
Article 27 The clubs’ income shall come from the following sources:
a) Member subscriptions
b) Deanship’s contribution in support of the club’s activities
c) Revenues from activities undertaken by the club
d) Income, donations, and gifts approved by the University
Article 28 Invoices, purchases, and financial matters related to the clubs shall be audited by an accountant delegated for this purpose by the Financial Affairs Unit at the University.
Article 29 The Dean shall, at the foundational stage preceding the formation of the Administrative Board for any club, on the basis of Article (8) of these regulations, assume the responsibilities of the Administrative Board, including looking into applications submitted to join the club, and taking appropriate decisions regarding them.
Article 30 The Dean may delegate any of his responsibilities stipulated in these regulations to any of his deputies or assistants, or to any of the directors working in the Deanship.
Article 31 The club may not be dissolved except by a decision from the President upon a recommendation from the Dean, in which case the club’s money and assets shall return to the Deanship.
Article 32 The President shall have the right to issue the executive decisions and measures he deems necessary for the execution of the provisions of these regulations.
Article 33 The President and the Dean shall be responsible for the execution of the provisions of these regulations.
Article 34 The Council of Deans shall decide on all cases not covered by these regulations.